Senior Human Resources Administrator Full Time NEW

HR Admin + GRO (Government Relations Officer)

Location: Baghdad, Iraq

Job Summary

The HR Administrator & GRO is responsible for managing day-to-day HR administration, employee documentation, government-related processes, visa and work permit management, labor compliance, and coordination with local authorities. The role ensures smooth employee onboarding, legal compliance, and effective liaison with government entities in Iraq.

Key Responsibilities

Human Resources Administration

• Maintain and update employee records, personnel files, and HR databases.
• Prepare employment contracts, offer letters, and other HR documentation.
• Coordinate onboarding and offboarding activities for employees.
• Support payroll processing by maintaining attendance, leave records, and employee data.
• Administer employee benefits, medical insurance, and leave management.
• Ensure HR policies and procedures are properly implemented and communicated.
• Assist in recruitment coordination, interview scheduling, and candidate documentation.
• Generate HR reports and maintain accurate HR records.
• Handle employee inquiries related to HR policies, benefits, and employment documentation.

Government Relations (GRO)

• Act as the primary liaison between the company and government authorities.
• Process and renew work permits, residency permits, visas, and other employee-related government documentation.
• Coordinate with ministries, immigration departments, labor offices, and other regulatory authorities.
• Monitor changes in labor laws, immigration regulations, and government requirements.
• Ensure timely submission of government applications, renewals, and registrations.
• Maintain records of all government-related documentation and expiry dates.
• Support company licensing, registrations, and regulatory compliance requirements.
• Obtain necessary approvals and permits from relevant authorities when required.
• Assist expatriate employees with immigration and residency formalities.

Compliance & Documentation

• Ensure compliance with Iraqi labor laws and employment regulations.
• Maintain confidentiality of employee and company information.
• Support internal and external audits by providing required documentation.
• Track document expiration dates and ensure timely renewals.
• Maintain company compliance records and statutory documentation.

Administrative Support

• Coordinate travel arrangements, visa processing, and accommodation for employees when required.
• Manage official correspondence with government authorities.
• Support office administration and document management activities.
• Coordinate with external service providers and legal consultants as needed.

Qualifications & Experience

• Bachelor’s degree in Human Resources, Business Administration, Law, or a related field.
• Minimum 3–5 years of experience in HR Administration and Government Relations.
• Strong knowledge of Iraqi labor laws, immigration procedures, and government regulations.
• Experience dealing with ministries, labor departments, immigration authorities, and regulatory bodies in Iraq.
• Proficiency in Microsoft Office applications (Excel, Word, PowerPoint).
• Experience with HRMS systems is an advantage.
• Fluency in Arabic and English (written and spoken).

Skills & Competencies

• Strong organizational and documentation skills.
• Excellent communication and stakeholder management abilities.
• Attention to detail and accuracy.
• Ability to handle confidential information professionally.
• Strong problem-solving and multitasking skills.
• Ability to work independently and manage multiple priorities.
• Good understanding of local government procedures and compliance requirements.

Key Performance Indicators (KPIs)

• Timely processing of visas, work permits, and government approvals.
• 100% compliance with labor and immigration regulations.
• Accuracy and completeness of employee records.
• Timely onboarding and offboarding completion.
• Employee documentation maintained without compliance gaps.
• Successful completion of audits and regulatory inspections.