Senior Administrator And CAFM Specialist Full Time

Company Description Mosanada FMS is Qatar’s preferred facilities management specialist, combining international expertise with deep local knowledge. The company delivers the full spectrum of integrated facilities management services across a diverse portfolio of assets. Mosanada FMS focuses on operational excellence, reliability, and continuous improvement to support clients in maintaining safe, efficient, and sustainable environments. Team members work within a professional, multicultural setting that values collaboration, accountability, and service quality. The organization offers opportunities for growth in both technical and management tracks within the facilities management sector.

Role Description This is a full-time, hybrid role based in Qatar, with a mix of on-site work and some work-from-home flexibility. The Senior Administrator and CAFM Specialist will manage and maintain the Computer-Aided Facilities Management (CAFM) system, ensuring accurate data entry, system configuration, and continuous optimization to support operations. The role includes overseeing work order generation, scheduling, and tracking; validating asset, space, and preventive maintenance data; and producing reports and dashboards for management and client stakeholders. The specialist will support end users by troubleshooting system issues, coordinating with IT or vendors on enhancements, and providing training and documentation. Day-to-day responsibilities also include developing and improving administrative processes, maintaining records and documentation, supporting audits and compliance activities, and collaborating closely with operations, engineering, and commercial teams to ensure the CAFM system underpins effective facilities management delivery.

Qualifications

• Strong CAFM/CMMS expertise, including system administration, configuration, data management, and reporting.
• Facilities management operations knowledge, including asset management, preventive and corrective maintenance, work order lifecycle, and service-level monitoring.
• Advanced administrative and organizational skills, including document control, records management, and process coordination across multiple stakeholders.
• Data analysis and reporting skills, including proficiency with spreadsheets, dashboards, and management reports to support decision-making.
• Excellent written and verbal communication skills, with the ability to train users, prepare clear documentation, and liaise with internal teams and external partners.
• High level of accuracy and attention to detail, with a focus on data integrity and compliance with company and client standards.
• Ability to work effectively in a hybrid environment, managing time and priorities across on-site and remote work settings.
• Experience in facilities management, engineering services, or a related built-environment discipline; exposure to large or complex portfolios is an advantage.
• Bachelor’s degree in Facilities Management, Engineering, Information Systems, Business Administration, or a related field, or equivalent relevant experience.
• Familiarity with CAFM/CMMS platforms commonly used in FM environments and comfort collaborating with IT and software vendors on