Receptionist/ Administrative Assistant with Finance background Full Time

Company: Creative Technology Solutions

Location: Dubai, United Arab Emirates

Employment Type: Full-time

Work Arrangement: On-site

About the Role

Creative Technology Solutions is seeking a professional, organized, and detail-oriented Receptionist / Administrative Assistant with a Finance Background to join our team in Dubai.

The successful candidate will be the first point of contact for visitors and callers, while also providing essential administrative and basic finance support to ensure smooth day-to-day office operations. This role is ideal for someone who is presentable, proactive, well-organized, and comfortable handling administrative tasks alongside financial documentation and coordination.

Key ResponsibilitiesReception and Front Office Support

• Welcome visitors and guests in a professional and friendly manner.
• Answer, screen, and direct incoming calls and emails.
• Manage meeting room bookings and assist with visitor coordination.
• Maintain a clean, organized, and professional reception area.
• Handle incoming and outgoing couriers, documents, and correspondence.

Administrative Support

• Provide general administrative support to management and team members.
• Prepare letters, reports, presentations, and other business documents as required.
• Maintain accurate filing systems, records, and office documentation.
• Coordinate office supplies, maintenance requests, and service providers.
• Assist with scheduling meetings, appointments, and internal coordination.
• Support HR and operational tasks when required.

Finance and Accounts Support

• Assist with preparing and organizing invoices, receipts, payment requests, and expense records.
• Maintain basic financial documentation and filing for easy retrieval.
• Support petty cash tracking and expense reporting.
• Coordinate with suppliers and internal departments regarding invoices and payments.
• Assist in preparing supporting documents for accounting and audit purposes.
• Follow up on outstanding documents and payment-related paperwork as assigned.

Qualifications and Experience

• Diploma or bachelor’s degree in Business Administration, Accounting, Finance, or a related field.
• Previous experience as a Receptionist, Administrative Assistant, Office Administrator, Accounts Assistant, or similar role.
• Basic knowledge of accounting and finance documentation.
• Experience in handling invoices, receipts, petty cash, and expense records is preferred.
• Previous work experience in the UAE is an advantage.

Required Skills

• Excellent communication and interpersonal skills.
• Professional appearance and customer-service attitude.
• Strong organizational and multitasking abilities.
• Attention to detail and accuracy in handling records and documents.
• Good knowledge of Microsoft Office, especially Word, Excel, and Outlook.
• Ability to handle confidential information professionally.
• Strong written and spoken English; Arabic is an advantage.
• Ability to work independently and as part of a team.

What We Are Looking For

• We are looking for a reliable and motivated individual who can create a positive first impression, manage office administration efficiently, and provide accurate support with finance-related tasks. The ideal candidate will be proactive, dependable, and able to manage multiple responsibilities in a fast-paced professional environment.