Project Secretary Full Time NEW

Project Secretary

We are looking for a detail-oriented and proactive Project Secretary/Document Controller to support our Project Management Team on large-scale Oil & Gas EPC projects. This role is critical in ensuring effective coordination, document control, and communication across project stakeholders.

WHO WE ARE

Target Engineering brings 50+ years of experience in EPC and industrial infrastructure. With in-house fabrication, marine expertise, and multidisciplinary capability, we deliver projects with scale, confidence, and care.

WHY JOIN US

At Target Engineering, you’ll work on large-scale energy, marine, and civil infrastructure projects. Join a business with deep technical roots, where your voice is heard, your impact is visible, and your career is part of a legacy of excellence.

YOUR ROLE

As a Project Secretary, you will

• Assist the Senior Project Manager, Project Manager, and Project Coordinator with daily project administration and routine tasks.
• Draft and manage project-related letters, memos, faxes, and official correspondence via the e-Correspondence System.
• Maintain accurate records of internal and external project communications, including In/Out correspondences.
• Receive, distribute, file, dispatch, and track technical documents, drawings, and project records.
• Centralize, control, and monitor all project correspondences to ensure compliance and traceability.
• Coordinate logistical and administrative support for Managers and Engineers.
• Liaise and coordinate with multiple department heads to ensure smooth project execution.
• Monitor AFU (Action Follow-Up) logs and ensure timely actions and closures.
• Prepare and distribute meeting agendas for Weekly, Bi-Weekly, and Monthly meetings.
• Maintain a robust manual and electronic filing system in accordance with ADNOC Refining standards.
• Receive and log project submittals including : Material Approval request, Drawings submittals, ITP, Method statements, no-Conformance reports, Site Observation memos, Material receiving reports, etc
• Manage document flow between Site Office and Head Office, including international stakeholders.
• Prepare and update correspondence and document logs.
• Distribute incoming and outgoing correspondences via EDMS and email.
• Track and update the status of submittals, drawings, NCRs, ITPs, SOMs, MARs, and letters.
• Prepare document transmittal forms for all outgoing documents.
• Support Engineers in preparing technical documentation and formal presentations.
• Prepare weekly status reports for pending transmittals and correspondences.

WHAT WE’RE LOOKING FOR

Experience

• Minimum 5 years experience in oil and gas EPC projects

Education / Certifications / Licenses

• Bachelor’s Degree in any specialization

Skills and Competencies

• Strong knowledge of document control systems (EDMS) and project correspondence procedures.
• Familiarity with ADNOC / Middle East project standards is a strong advantage.
• Excellent organizational, communication, and coordination skills.
• Proficiency in MS Office and document management tools.
• Ability to work in a fast-paced, multi-disciplinary project environment.

WHAT WE OFFER

• The chance to contribute to some of UAE’s Oil and Gas EPC Mega projects.
• A collaborative, supportive environment that values innovation and excellence.
• Opportunities for professional growth and career progression.
• Competitive salary and benefits package.

Ready to be part of our team?

If you’re inspired by what you’ve read and believe you’re the right fit, we’d love to hear from you.

Join Target Engineering and Construction Co. LLC and play a pivotal role in shaping a high-performing team that drives our success.

Apply today and be part of something excellent!