Project Management Assistant Full Time NEW

Complex commercial projects require meticulous coordination to move from a conceptual plan to an operational reality. The Project Management Assistant ensures that our internal operations and client deliverables remain organized, allowing our senior team to focus on high stakes advisory work.
You will be the person who connects the research with the final output, making sure no detail is lost during negotiations or market entries. This position is about providing the administrative and organizational backbone for the firm, ensuring that every project stays on track and every document is prepared to the required standard.

About Gulf Associates
Gulf Associates provides commercial advice for companies, family groups, and sovereign entities. We focus on the decisions that define a regional position: market entry, partnerships, transactions, and the operational adjustments that follow. Our work is grounded in the actual behavior of counterparties, sponsors, and regulators. Clients typically reach out when high stakes decisions matter more than receiving another market report.
Our team works closely with owners and executives to deliver a position they can act on, supported by clear reasoning. By design, we maintain a small book of active engagements to ensure senior bandwidth is always available for the conversations where decisions are made. We prefer a direct approach and are comfortable being measured on actual commercial outcomes, such as what gets agreed or built. This focus on practical judgment allows us to support both international groups moving into the region and regional enterprises expanding within it.

The Role
This is an entry level position designed for someone who wants to understand how commercial decisions are structured and executed in a professional environment. You will support our senior advisors by managing the administrative and research components of our active projects. Instead of working in a silo, you will see the entire lifecycle of an engagement, from the initial research phase to the final commercial agreement.
The work is varied and requires a high degree of organization. You will be responsible for ensuring that the information flow within the firm is smooth, that meetings are well-documented, and that our clients receive updates that are clear and accurate. This role is about precision and support, ensuring that our team has exactly what they need to provide actionable reasoning to our clients at all times.

What You Will Do

• Drafting internal briefs and client-facing status reports based on active project notes.
• Conducting targeted research on specific companies, regulators, or market participants to support advisory work.
• Helping to organize and maintain project timelines to ensure that every commitment to a client is met on schedule.
• Preparing documents for senior level meetings, including presentation slides, summary memos, and attendance lists.
• Assisting with the coordination of remote meetings across several time zones to keep projects moving forward.
• Maintaining the internal knowledge base to ensure that past insights and data are available for current engagements.
• Flagging potential bottlenecks in project workflows before they impact the final client delivery.

What We Are Looking For

• A clear and direct writing style that avoids jargon and gets straight to the point.
• A high level of discretion, as many of our projects involve sensitive commercial and financial information.
• The ability to organize complex information into a logical order that others can follow easily.
• Curiosity about how businesses actually operate and how regulations are applied in practice.
• Comfort working independently in a remote environment without needing constant reminders or supervision.
• Reliability in meeting deadlines and a focused approach to detailed tasks.
• Communication skills that allow you to explain updates clearly to the rest of the team.

What The Role Offers

• A fully remote working environment that prioritizes actual output over hours spent at a desk.
• Direct exposure to the thinking and decision-making processes of senior commercial advisors.
• Frequent and direct feedback on your work to help you develop professional skills quickly.
• The opportunity to work on projects that result in tangible commercial outcomes rather than just theoretical reports.
• A professional culture that values plain speaking and practical judgment above all else.
• A clear view of how international commerce and regional market entries are managed at a high level.

Working At Gulf Associates
We believe that the best advice comes from a focus on what actually happens in the market, rather than what is written in a textbook. Our team is small by design, which means every person is visible and every contribution is noticed. We do not have complicated hierarchies or layers of bureaucracy. Instead, we have a flat structure where everyone is expected to be useful and to care about the quality of the final result.
Our work is often quiet and behind the scenes, but the impact is real. We value people who are more interested in the logic of a deal than in the prestige of a title. If you enjoy solving practical problems and want to see how the world of commercial advisory operates at the highest levels, you will find our environment both challenging and rewarding. Success here is measured by the clarity of our advice and the success of our clients.