Project Coordinator, Aviation Full Time

Serving airports and other aviation clients for more than 70 years across all seven continents, our aviation consulting practice includes both planning and development services that span activation planning, airfield and airspace, business and finance, commercial development, environmental, ground transportation, master planning and strategy, terminal planning and design.

Job Summary

We are seeking a highly organized and proactive Project Coordinator to support Project Managers (PMs), Deputy Project Managers (DPMs), Project Accountants, and project teams across large and complex projects. This role is responsible for coordinating administrative and operational project activities that help ensure projects remain organized, compliant, financially supported, and on schedule.

The Project Coordinator will play a critical role in reducing administrative burden on technical project leadership by supporting project coordination workflows, deliverable tracking, contract administration activities, billing readiness support, and day-to-day project operations. This position serves as a key liaison between project teams, subcontractors, clients, and internal departments to help maintain efficient project execution and consistent administrative processes.

This role is ideal for a detail-oriented professional who thrives in a fast-paced, deadline-driven environment and can effectively manage multiple priorities while maintaining strong communication and organizational skills.

Responsibilities & Qualifications

Responsibilities:

Project Coordination & Administrative Support

• Support PMs and DPMs with day-to-day project coordination and administrative activities
• Support project communication and workflow coordination across multiple stakeholders and disciplines
• Maintain accurate project records and assist with project setup and tracking activities

Billing Readiness & Project Financial Coordination

• Track missing timesheets, labor entries, expense documentation, and billing-related action items
• Coordinate collection and organization of invoice backup and supporting documentation
• Assist with invoice readiness activities and administrative review of billing support documentation
• Support percent-complete tracking and project status coordination activities as directed
• Follow up with project teams and internal stakeholders to support timely completion of billing-related tasks
• Assist Project Accountants and PMs with project financial coordination and reporting support
• Support budget tracking activities and administrative coordination of project financial information

Contract Administration & Subconsultant Coordination

• Prepare, route, and track subagreements, amendments, task orders, and Notices to Proceed (NTPs)
• Maintain subcontract and contract tracking logs, including execution status and key administrative deadlines
• Monitor Certificates of Insurance (COIs) and compliance documentation requirements
• Coordinate with subcontractors and internal teams to collect required documentation and support timely contract execution
• Support onboarding and setup of subcontractors and vendors
• Assist with administrative coordination of subcontract amendments and change orders
• Maintain organized contract files and project documentation records

Qualifications

• Associate’s or Bachelor’s degree in Business Administration, Project Management, Accounting, or related discipline.
• 1-2 years of experience in project coordination, project administration, operations support, or related administrative/project support role
• Experience supporting large, multi-disciplinary, or complex projects preferred
• Strong organizational skills with ability to manage multiple priorities and deadlines
• Strong written and verbal communication skills
• Ability to work collaboratively with technical staff, accounting teams, subcontractors, and clients
• Detail-oriented with strong follow-up and problem-solving abilities
• Proficiency in Microsoft Office Suite, including Excel, Word, Outlook, and Teams
• Experience with project management systems, ERP systems, SharePoint, or document management platforms preferred

Preferred Experience

• Experience within aviation, engineering, environmental, architecture, consulting, construction, or professional services industries
• Familiarity with project billing support processes, subcontract coordination, and contract administration activities
• Experience supporting project documentation workflows and deliverable tracking
• Exposure to Deltek Vantage Point/Vision, Oracle, SAP, or similar project/accounting systems preferred

Additional Information

Landrum & Brown offers a comprehensive total rewards package. Our benefits may include extensive medical, disability and life insurance coverage, continuing education benefits, paid time off, employee assistance program and a retirement savings plan with company matching contributions.

We encourage all candidates to explore our total rewards offering.

Collaboration, mission-driven focus, discipline, and leadership skills developed through military service benefit us all. Whether you are a Veteran, Guardsman or Reservist, a Military Spouse or you are planning to transition to civilian life in the near future, we welcome and value your application.

Landrum & Brown is an equal opportunity employer, and we prohibit discrimination and harassment of any type as protected by federal, provincial, state or local laws. We celebrate diversity and are committed to creating an inclusive environment for all employees. The company and its employees are required to comply with all local health authority, legal or lawful client requirements.