Operations & Administration Coordinator Full Time NEW

About the Role Madrasa is looking for a dedicated Operations & Administration Coordinator to step into a pivotal role within our organization. We are a social movement dedicated to building a better, more communicative society through the study of Arabic language and culture. With over 250,000 digital students and thousands more in our physical classrooms, we need an organized “engine room” to keep our impact growing.

Success in this position means ensuring that our financial and administrative workflows—from vendor payments to team wellbeing—run like a well-oiled machine. You will be the glue that holds our daily operations together, allowing our educators and content creators to focus on what they do best. This role fits into the organization as the primary bridge between our mission-driven activities and the logistical foundations (finance, HR, and legal) that make them possible.

Responsibilities

• Vendor Management: Lead the engagement and payment cycles for our diverse network of teachers and service providers.
• Client Relations: Manage the lifecycle of client engagements, including contract drafting and overseeing the collection process.
• Team Operations & Wellbeing: Develop and implement internal work procedures while fostering a positive organizational culture through event planning and employee welfare initiatives.
• Administrative Oversight: Serve as the primary point of contact for bookkeeping, accounting, and external professional services to ensure financial accuracy and compliance.

Qualifications

• Experience: Proven professional background in financial administration and managing relationships with vendors and clients.
• Organizational Skills: A highly systematic approach to work with the ability to manage multiple workflows independently.
• Communication: Exceptional interpersonal skills and the ability to work effectively within a multicultural team environment.
• Technical Proficiency: Full mastery of Microsoft Office and Google Workspace, with hands-on experience using Monday.com and AI productivity tools.
• Mission Alignment: A deep, authentic connection to Madrasa’s vision of social change through language and culture.
• Preferred Experience: Prior work within social organizations (NGOs) or experience in HR and employee wellbeing is a significant advantage.
• Language/Culture: Familiarity with the Arabic language and culture is highly preferred.

Additional Details

• Scope: 75% position.
• Location: Tel Aviv Office.
• Start Date: May 2026.