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We are seeking a highly organized and experienced Office Sr. Administrator (Facility) to join our team. This position will oversee all Administration and Facility Management operations across industrial site in Ras Al Khair, ensuring efficient service delivery that supports business operations.
Role Overview:
The role is responsible for operational performance, technical oversight, planning, contract management, and continuous improvement, while ensuring compliance with company policies and EHSS requirements.
Key Responsibilities
- Oversee general office operations and maintain office supplies and equipment.
- Manage incoming and outgoing correspondence, calls, and visitors.
- Ensure cleanliness, maintenance, and safety of office premises.
- Coordinate with facility vendors and maintenance services.
- Provide administrative support to departments and executives as needed.
- Organize internal meetings, workshops, and events.
- Liaise with service providers (e.g., cleaning, security, IT support).
- Manage office-related contracts and ensure service level compliance.
- Maintain physical and digital filing systems.
- Ensure compliance with company policies and applicable regulations.
- Assist in budget preparation for office-related expenses.
- Handle procurement of office supplies and services.
- Support onboarding of new hires with workspace setup and initial orientation.
- Coordinate staff welfare activities and office culture initiatives.
Qualifications
- High School or Diploma in Administration or Facility Management, Business Administration, or a related field.
- Minimum of 5 years of relevant experience in facility management, preferably within an industrial or manufacturing environment.
- Proven experience managing multiple sites or locations simultaneously.
- Demonstrated leadership and team management abilities.
- Strong interpersonal and communication skills in both English and Arabic.
- Proficiency in Microsoft Office applications and facility management systems/software.
