Office Manager & Personal Assistant to the Managing Director Full Time

Office Manager & Personal Assistant to the Managing Director

Nasr City, Egypt

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We are seeking a highly organized, proactive, and resourceful Office Manager and Personal Assistant to support the Managing Director of a dynamic Facilities Management company. This dual-role position requires excellent communication skills, a high degree of discretion, and the ability to manage office operations while providing comprehensive administrative support to the Managing Director. The successful candidate will be pivotal in ensuring smooth day-to-day operations and enhancing the efficiency of executive functions.

Office Administration

Communication Skills

Microsoft Office

Responsibilities

• Office Management Duties:
• Oversee the day-to-day administrative functions of the office to ensure a well-organized and efficient work environment.
• Manage office supplies, vendor relationships, facility maintenance coordination, and equipment servicing.
• Maintain office policies and procedures and ensure compliance with company standards and regulatory requirements.
• Liaise with internal departments (HR, Finance, Operations) to support operational continuity.
• Organize and supervise administrative staff where applicable.
• Coordinate health and safety protocols and ensure the workplace adheres to all relevant legislation.
• Personal Assistant Duties:
• Provide high-level administrative support to the Managing Director, including calendar management, travel arrangements, and meeting coordination.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Screen emails, calls, and other communications; handle or redirect as appropriate.
• Manage confidential information with discretion and professionalism.
• Assist in the preparation of reports, project updates, and board materials.
• Support the MD in personal administrative tasks as required (e.g., scheduling appointments, personal errands, etc.).
• Attend meetings (as required), take minutes, and ensure action items are followed up.

Must Have

• Bachelor Degree or Higher
• Proven experience as an Office Manager, Executive Assistant, or Personal Assistant, ideally within the Facilities Management, Construction, or related industries.
• Strong organizational and multitasking skills with the ability to prioritize tasks effectively.
• Ability to work independently with minimal supervision and exercise sound judgment.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and modern office technology.
• High level of discretion and integrity when handling confidential information.

Nice to have

• Experience in a Facilities Management or Real Estate environment.
• Familiarity with project coordination and basic accounting or HR procedures.
• Experience working in a fast-paced, dynamic SME (Small or Medium Enterprise).
• Familiarity with CRM or facilities software tools.
• Basic understanding of contract administration.

What We Offer

We offer Medical insurance, Training Budget, Performance recognition through monthly and annual KPIs promoting best employees per Month and Year, Family-Like working environment.

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