Manages the daily calendar for line manager and coordinates scheduled appointments.
Screens incoming calls and correspondence and responds independently when possible.
Ensures workers are aware of company policies and procedures.
Arranges for company events by arranging for facilities and caterer, announcement and invitations within the assigned budget.
Prepares event’s agenda and arranges for minutes and documentation.Maintains and establishes an updated filing system and database.
Prepares confidential correspondence and reports.
Follow reservations for hotels and tickets for Airlines, … etc
Arranges detailed travel plans and routes and gathers needed for travel-related meetings.
Organizes and maintains contracts, records, and other essential documents
متطلبات الوظيفة
Education/Training:
Possession of a bachelor’s degree in related field.
Previous Experience:
5 – 15 years of professional experience in similar position.
Job Requirements:
Knowledge of:
Administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.
Structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
Principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
Electronic equipment, and computer hardware and software, including applications and programming.
Business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.
Skills:
Active listening, giving full attention to what other people are saying.
Communicating effectively in writing as appropriate for the needs of the audience.
Reading comprehension, understanding written sentences and paragraphs in work related documents.
Time management.
Coordination & adjusting actions in relation to others’ actions.
Being aware of others’ reactions and understanding why they react as they do.
Talking to others to convey information effectively.
Active learning, understanding the implications of new information for both current and future problem-solving and decision-making.
Judgment and decision making, considering the relative costs and benefits of potential actions to choose the most appropriate one.
