logistic Coordinator ( Inbound ) Full Time NEW

Job Summary

The Inbound Coordinator is responsible for managing and coordinating all inbound logistics activities, including shipment tracking, customs clearance, supplier communication, and ensuring accurate documentation and system updates. This role serves as the primary liaison between suppliers, freight forwarders, and internal warehouse operations to ensure the efficient and timely delivery of goods to company warehouses.

Key Duties & Responsibilities

• Coordinate with suppliers and shipping agents to plan and manage inbound shipment schedules.
• Track shipments from supplier dispatch through to final warehouse delivery.
• Ensure all shipping documentation is accurate and complete (invoices, purchase orders, packing lists, etc.).
• Liaise with customs clearance agents and ensure compliance with import regulations.
• Communicate with warehouse teams to verify received quantities and product condition.
• Update inbound shipment data in SAP and maintain accurate tracking records.
• Identify, report, and follow up on shipment discrepancies or non-conformities until resolution.
• Coordinate with Inventory and Demand Planning teams regarding expected delivery timelines.
• Support warehouse managers during final product verification upon arrival.
• Monitor and report on delivery performance using Excel and tracking tools.

Job Requirements

Education

Bachelor’s degree in Logistics, Supply Chain Management, Business Administration, or a related field.

Experience

Minimum 3 years of experience in logistics or supply chain coordination, preferably within FMCG.

Knowledge

• Shipping documentation and international logistics processes
• Basic customs regulations and import procedures

Technical Skills

• SAP (or similar ERP systems)
• Microsoft Excel (intermediate to advanced)
• Shipment tracking platforms

Soft Skills

• Strong coordination and communication skills
• High attention to detail
• Problem-solving and follow-up capability
• Ability to work under pressure and meet deadlines

Tools & Systems

• ERP systems (SAP preferred)
• Microsoft Office Suite (Excel, Outlook)
• Shipment tracking systems

Internal & External Interfaces

• Internal: Inventory & Demand Planning Team, Warehouse Managers
• External: Suppliers, Freight Forwarders, Customs Brokers

Working Conditions

Office-based role with standard working hours. Occasional coordination with warehouses or vendors may be required outside regular hours.