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Job Description
1. Office Operations & Facilities Management
Oversee daily office maintenance to ensure a clean, safe, and professional working environment.
Manage office supplies, stationary procurement, and inventory.
Coordinate with building management and external vendors.
2. HR Administration & Employee Welfare
Manage daily attendance records and leave tracking.
Assist in the administration of employee benefits and health insurance.
Maintain accurate and up-to-date physical and digital employee files.
3. Corporate Culture & Team Building
Plan and execute monthly/quarterly team-building activities and festive celebrations.
Promote a positive office culture that aligns with the company’s core values.
4. Financial & Legal Administration
Manage office administrative expense reporting.
Verify and process administrative invoices for timely payment.
5. Executive Support
Provide administrative support to the General Manager.
Handle ad-hoc tasks as assigned, including travel arrangements and meeting coordination.
Job Requirements
Education: Bachelor’s degree
Experience: Proven experience in office administration or HR coordination (minimum 1–3 years preferred).
Language Skills:
Arabic: Native/Bilingual proficiency.
English: Fluent (written and spoken) for professional business communication.
Chinese (Mandarin): Proficiency is a strong plus and will be highly prioritized.
Competencies:
Strong interpersonal and communication skills.
High level of proficiency in Microsoft Office (Word, Excel, PowerPoint).
Excellent time-management skills and the ability to multitask in a fast-paced environment.
Professionalism and the ability to handle confidential information with discretion
