Grant and Reporting Coordinator (B4PF) – Middle East Office Full Time NEW

The Nabni Building for Peace (B4P) Facility is a grant-making initiative that aims at supporting peacebuilding and locally led reconstruction processes in conflict-impacted communities in the Middle East and North Africa (MENA) region. Nabni works exclusively with local non-government organisations. Its work centres around three pillars: 1) financing / grant making; 2) technical assistance and capacity development; and 3) knowledge exchange and learning. Within the overarching aim of strengthening social cohesion and of promoting peace, Nabni seeks to further the Building for Peace (B4P) approach and supports efforts aimed at infrastructure rehabilitation, the restoration of essential services, support for livelihood opportunities and strengthened local governance. Nabni currently operates in Iraq, Yemen, and Syria. Additional information about the Facility is available at www.nabni-facility.org.

Nabni is currently funded by the German Federal Ministry for Economic Cooperation and Development (BMZ) through the KfW Development Bank. The Nabni Facility Management Unit (FMU) is a small team based primary in Jordan, hosted alongside the Norwegian Refugee Council’s MENA Regional Team.

Responsibilities

Roles and responsibilities

The Nabni Grant and Reporting Coordinator supports effective donor grant management, including KfW and potential future donors, with a focus on facilitating high-quality reporting from partners/grantees to Nabni. The role oversees partner grants throughout the lifecycle, tracking progress to ensure compliance, while providing technical and hands-on support for partner reporting. Responsibilities include preparing and consolidating donor reports, coordinating the preparation of new concept notes or proposals to donors, maintaining grant documentation and tracking systems, and contributing to learning and process improvements. The Grant and Reporting Coordinator also supports risk management, ensuring adherence to donor rules and regulations, and oversees in grant cycle management processes under Pillar 1.

Generic Responsibilities

• Support Nabni’s management of donor grants including KfW and potential future donors.
• Lead the preparation, consolidation, and submission of high-quality donor reports (narrative and financial), ensuring accuracy, consistency, and timeliness.
• Focal point for the development of new concept notes or proposals to donors
• Ensure proper grant documentation, filing, and archiving, in line with audit and donor requirements.
• Support programme design processes, for the Facility and for partners (in support of the Country Grant Managers) including, proposal development, and budget review, and contribute to negotiating grants under the programme.
• Help track the implementation of grants throughout the grant lifecycle, supporting contracting, and all phases from award signature to close-out, helping the FMU and partners to ensure timely and compliant delivery of all grant milestones.
• Maintain dashboards and support the implementation of the partner performance system and processes
• Support budget monitoring and burn-rate analysis, flagging risks, under- or over-spending, and compliance concerns in a timely manner.
• Help ensure partner/grantee programmatic, financial, and administrative compliance with grant obligations. Liaise with FMU team members such as the MEL Adviser and Country Grant Managers to actively support high-quality partner reporting. Support partner grants management, including capacity strengthening, compliance guidance, and review of partner reports.
• Compliance and adherence to NRC, Nabni, and donor policies, guidance and procedures.

Specific responsibilities:

• Support Pillar 1 (financing/grant-making) activities.
• Support the management of Nabni’s e-Call for Proposals (e-CfP) system.
• Lead information management systems that support partner/grantee tracking and Nabni donor reporting.
• Maintain and regularly update grant tracking tools, including reporting calendars, compliance checklists, amendment logs, and implementation progress trackers and a ready reference of up-to-date manuals for partners.
• Maintain dashboards and support the implementation of the partner performance system and processes
• Support budget monitoring and burn-rate analysis, flagging risks, under- or over-spending, and compliance concerns in a timely manner.
• Contribute to lessons learned, best practices, and continuous improvement of grants and reporting systems.
• Provide technical guidance and capacity building to partners/grantees on donor rules (KfW), reporting and grants management processes. Support Nabni and partner uptake of donor rules and regulations through training and mentoring.
• Contribute to compliance and risk management – particularly related to partnerships, donor rules and regulations, and reporting.
• Help identify potential compliance or implementation risks of partner/grantee implementation and reporting and propose risk management options.
• Requires travel within the countries of operation: Iraq, Syria, and Yemen.  
• Any other tasks as delegated by the line managers

Critical interfaces

The Nabni Facility Management Unit (FMU) is a small and collaborative team, and FMU positions will work closely with the entire FMU. Additional critical interfaces for this position include:

• Nabni’s local partners (grantees)
• Nabni consultants and service providers
• N orwegian Refugee Council interlocutors at the country, regional, and head office levels, as well as NRC Germany – including but not limited to counterparts in Monitoring & Evaluation
• D onors including BMZ/KFW and new donors if applicable.

Qualifications

Generic professional competencies

• Relevant university degree within the field of social sciences, statistics, research, international development or economics, or other related fields of study.
• At least 3 years of grant management or M&E experience in an international organisation, preferably in a humanitarian or development context.
• Prior experience working with KfW-funded projects and/or knowledge of KfW requirements is an advantage.  
• Prior experience developing or managing partnerships with local and national non-governmental/civil society organisations is mandatory.
• Analytic and computer skills, including MS Office (Word, Excel, Outlook, PowerPoint). Skills in other analytical or presentation software such as Power BI is a strong advantage.
• Excellent verbal and written communication skills are required, along with the ability to collaborate effectively with diverse and sometimes remote teams and stakeholders.  
• Excellent coordination, diplomacy, and facilitation skills are essential. 
• Documented results related to the position’s responsibilities. 

Context related skills, knowledge and experience

• Fluency in both English and Arabic, written and verbal.  
• Prior experience working in the MENA Region is mandatory.   
• Experience working in complex, volatile, and rapidly changing contexts.   

Behavioural competencies

• Planning and delivering results
• Working with people
• Analysing
• Communication with impact and respect
• Coping with change

What we offer:

• Duty station: Amman, Jordan.
• Contract: Fixed-term contract, 12 months, with possibility of renewal based on performance and funding.
• Travel: Up to 30% – in the MENA region (particularly Iraq, Syria and Yemen)
• Salary/benefits: Grade 7 according to NRC’s Jordan salary scale and terms and conditions.
• Please refer to the Job Description for additional details.
• NRC is an equal opportunities employer. We are committed to diversity without distinction to age, gender, religion, ethnicity, nationality, and physical ability.
• We think outside the box, encourage ideas, and give responsibility to all employees at all levels. You will have many opportunities to be heard and take the initiative.

Important Information About The Application Process

• Internal candidates: To apply as an internal candidate, log in with your official email or click on Opportunity Marketplace. Use your official email address when applying.
• Submit your application and CV in English, taking care to attach your latest CV.
• We receive many applications for each vacant position and so only shortlisted candidates will be contacted.
• Applications that do not meet the minimum standards in terms of experience or qualifications will generally not be considered. Unsolicited applications not related to this specific job advertisement will not be considered.
• If you have any questions about this role, please email mero.recruitment@nrc.no with the job title as the subject line.