Executive & Personal Assistant to Chief Executive Officer Full Time

I’m looking for a highly organized, proactive and reliable Executive & Personal Assistant to help manage both personal and administrative responsibilities.

This role is ideal for someone who enjoys bringing structure, staying organized, solving problems, and helping busy entrepreneurs operate more efficiently.

The goal is simple: help remove day-to-day distractions so I can focus on high-value work and strategic priorities.

ResponsibilitiesPersonal Assistance

• Manage calendar, appointments and scheduling
• Organize travel, flights, hotels and itineraries
• Book restaurants, activities and personal appointments
• Coordinate household services and local providers
• Handle personal errands and administrative tasks
• Manage reminders for important dates, renewals and commitments

Administrative Support

• Organize documents, files and records
• Coordinate payments, invoices and recurring expenses
• Follow up with service providers, accountants, banks and external partners
• Assist with basic business administration
• Help keep important information organized and easily accessible

Executive Support

• Manage and coordinate meetings
• Prepare simple summaries, notes and follow-ups
• Help prioritize tasks and deadlines
• Act as a point of contact when appropriate
• Assist with research and problem-solving tasks

Requirements

• Fluent English (written and spoken)
• Based in Dubai
• UAE visa already in place is a plus, but visa sponsorship can be provided for the right candidate
• Previous experience as a Personal Assistant, Executive Assistant, Office Manager or similar role
• Strong organizational skills and attention to detail
• Highly proactive and resourceful
• Comfortable handling confidential information
• Strong communication skills
• Comfortable using Google Workspace, Slack, Notion and spreadsheets
• Comfortable using AI tools such as ChatGPT to improve productivity and efficiency

Bonus Points

• French speaker
• Experience supporting founders, entrepreneurs or executives
• Experience in startups, e-commerce or online businesses
• Familiarity with invoices, payments and administrative processes

What Success Looks Like

• Personal and administrative tasks are handled efficiently
• Important deadlines and appointments are never missed
• Communication is organized and streamlined
• Problems are solved proactively
• The founder gains significant time and mental bandwidth

Compensation

Competitive compensation package based on experience and capabilities.

How to Apply

Please send the following to:

alexandreelfilalipro@gmail.com

• Your resume
• A short Loom video (2–3 minutes) introducing yourself
• Why you believe you would be a great fit for this role
• A brief overview of your previous experience supporting founders, executives or entrepreneurs
• Expected Salaray

IMPORTANT

• Applications that do not include the requested Loom video will not be reviewed per email.