Executive Assistant to the CEO Full Time

About the Role: We are seeking a highly organized, proactive, and discreet Executive Assistant to provide comprehensive support to Xtend CEO. This is a pivotal role that requires a professional with a “can-do” attitude, exceptional communication skills, and the ability to navigate a fast-paced, dynamic environment. As the CEO’s right hand, you will ensure the seamless operation of the executive office, managing complex logistics and acting as a primary point of contact for internal and external stakeholders.

Key Responsibilities:

• Complex Calendar Management: Proactively manage the CEO’s calendar, prioritizing appointments, resolving scheduling conflicts, and ensuring time is allocated efficiently toward strategic goals.
• Travel Coordination: Orchestrate end-to-end international and domestic travel arrangements, including flights, accommodation, ground transportation, and visa processing. Provide detailed itineraries to ensure smooth transitions.
• Communication & Liaison: Serve as a gatekeeper and primary point of contact. Draft, review, and manage professional correspondence in high-level English and Hebrew.
• Meeting Coordination: Organize board meetings, executive sessions, and all-hands events. Prepare agendas, take minutes when required, and ensure follow-up on action items.
• Project Support: Assist with the preparation of presentations, reports, and briefs. Conduct background research and gather information to prepare the CEO for meetings and public appearances.
• Operational Excellence: Maintain the highest level of confidentiality and professionalism. Manage expenses, handle sensitive documentation, and streamline office administrative processes.

Requirements:

• Experience: A minimum of 3 years of experience as an Executive Assistant to C-level management (CEO/President) – Mandatory.
• Language Skills: Exceptional proficiency in English (written and verbal) with the ability to draft formal documents and communicate with global partners – Mandatory.
• Availability: High level of availability and flexibility to address urgent matters or travel changes outside of standard working hours.
• Advanced skills in Microsoft Office (Outlook, PowerPoint, Excel, and Word) and familiarity with virtual meeting platforms (Zoom, Teams, etc.).