Executive Assistant to Group CEO Full Time NEW

Club L London are the next-generation online retailer refining accessible luxury for forward-thinking women worldwide. Delivering timeless and trend-oriented styles in sizes 4-20 for every life moment, we design proudly in-house in the UK; with premium quality, exceptional fit and affordable style at the forefront.

Collaboration, communication and curiosity drive our extraordinary workforce – an ambitious team of diverse, experienced and up-and-coming talents that we think you’d fit right into.

A role at Club L is more than a job, it’s a lifestyle for the innovative, inspired and intuitive thinker.

The Role

We are seeking a world-class Executive Assistant (EA) to support the Group CEO of a diversified portfolio of businesses spanning multiple sectors and geographies. This is not administrative support. This is executive control at the highest level of pace, precision, and discretion.

You are the gatekeeper, filter, and operational rhythm behind the CEO, ensuring that attention is protected, communication is intentional, and nothing reaches leadership that does not deserve to. In a business spanning London, Manchester, and Dubai, you are the constant point of order in an always-moving environment.

Key Responsibilities

You will run the CEO’s world with quiet authority and absolute precision:

Inbox & Communication Control

• Full ownership of CEO inbox management across all channels
• Prioritise, filter, and respond where appropriate, ensuring only what matters reaches the CEO
• Triage urgency vs importance in real time
• Draft responses, manage follow-ups, and maintain communication flow
• Ensure no critical message is missed, delayed, or lost in volume

Diary & Time Architecture

• Own and design the CEO calendar with intent, not reaction
• Protect time aggressively, ensuring focus is preserved for high-impact work
• Manage scheduling conflicts and resolve friction before it reaches the CEO
• Ensure every meeting has purpose, preparation, and outcome clarity

Executive Coordination

• Act as central point of coordination across leadership, teams, and external partners
• Ensure meetings are prepared, briefed, and followed through
• Track actions, commitments, and deliverables across stakeholders
• Maintain momentum across fast-moving priorities

Travel & Global Logistics

• End-to-end management of domestic and international travel (UK, Europe, Dubai, US)
• Seamless coordination of itineraries, meetings, and business flow across time zones
• Ensure travel time is productive, structured, and fully supported

What Excellence Looks Like

• The CEO only sees what truly matters
• The inbox feels controlled, not overwhelming
• The calendar is intentional, not reactive
• Nothing slips, stalls, or gets forgotten
• The CEO operates in clarity, not noise
• Execution feels effortless because everything is already handled

About You

• Exceptionally organised with obsessive attention to detail
• Calm, composed, and decisive under pressure
• Naturally anticipatory – you solve problems before they surface
• Confident managing high-volume communication environments
• Discreet, trusted, and highly professional at all times
• Fast-moving, adaptable, and unphased by change or intensity
• You don’t wait for instruction, you stay ahead of it