Log In
Sign Up
Executive Assistant & Project Coordinator
📍 Location: Dubai, UAE (On-Site)
🕒 Employment Type: Full-Time
We are looking for an Executive Assistant & Project Coordinator to work directly with the CTO, managing both executive support and project coordination responsibilities.
Responsibilities
- Manage calendar, meetings, and scheduling
- Take meeting notes and track action items
- Follow up on tasks and deadlines across teams
- Maintain and monitor ClickUp/Jira boards
- Prepare weekly project and status reports
- Coordinate partner and client follow-ups
- Organize documentation and internal processes
- Assist with travel arrangements, appointments, and operational tasks
Requirements
- Excellent written and spoken English
- Strong organizational and follow-up skills
- Highly proactive and self-driven
- Experience working with remote teams
- Agile/Scrum knowledge is a plus
- Experience with ClickUp, Jira, Notion, Slack, or similar tools is a plus
Role Objective
Reduce the CTO’s operational workload by ensuring projects, tasks, meetings, deadlines, and communications are organized, tracked, and completed on time.
In short: We are looking for someone who can act as the CTO’s right hand, keeping projects on track, following up with team members, coordinating operations, and ensuring nothing falls through the cracks. Technical expertise is not required, but experience in a technology or startup environment is a strong advantage.