Embedded Talent Partner Full Time NEW

About HAILO

HAILO is not a traditional recruitment firm. We embed talent acquisition directly into our clients’ teams, combining hands-on execution with proprietary AI-powered tools to solve their hardest hiring problems.

We’ve just entered our commercial inflection point. Multiple clients are live and scaling with us. We’re growing our embedded talent team to support expansion across our key accounts.

The Role and Responsibilities

You’ll own execution across our embedded client mandates from day one.

Client Delivery & Relationship Ownership

• Embedded partnership with our key customers, acting as an extension of the team
• Own the full candidate lifecycle: intake requirements → sourcing → candidate engagement → interview coordination → placement support
• Manage weekly standups and regular touchpoints with hiring managers and team leads; become their go-to talent partner
• Develop deep understanding of your clients’ business, culture, hiring needs, and competitive landscape
• Serve as the trusted advisor for all talent-related decisions within your assigned accounts

Execution & Operations

• Source and identify qualified candidates through research, relationship-building, and our AI-powered tools and systems
• Screen and profile candidates, moving strong fits through the hiring pipeline
• Manage candidate relationships from initial outreach through offer acceptance and onboarding handoff
• Coordinate interviews, reference checks, offer management, and hiring workflows
• Maintain clean, organised data and provide real-time pipeline visibility to clients
• Develop repeatable sourcing strategies and candidate personas for your assigned sectors and roles

What Success Looks Like (Month 1–6)

Weeks 1–4. You’re embedded in client onboarding, learning their context, understanding their hiring motion, and building rapport with their teams.

Month 2–3. You’re running candidate pipelines independently, hitting weekly sourcing targets, and feeding qualified candidates into your clients’ screening process.

Month 4–6. You’ve become the trusted advisor. Clients reach out to you first. You’re identifying expansion opportunities, influencing hiring strategy, and running efficient, predictable placements.

By Month 12. You’ve delivered 15–25 placements across your clients. You’ve built repeatable sourcing playbooks. You’ve contributed new methodologies to HAILO’s platform. You’re ready to manage additional clients or transition into a senior operations or account leadership role.

Who We’re Looking For

Required Experience & Skills

• 6–12 months in a recruitment environment (agency, in-house, embedded, or freelance. We care about the skills, not the label)
• Genuine relationship-building ability. You enjoy deep conversations with hiring managers and candidates. You remember details. You follow up. People want to work with you again.
• Comfort with fast-paced, ambiguous environments. We’re lean. You’ll wear multiple hats. You won’t have a 100-page playbook; you’ll help write it.
• AI-tooling familiarity. You’ve used AI recruiting tools (ChatGPT, Claude, interview automation, ATS automation) or you’re eager to learn fast. We use AI every day; it’s a tool, not magic.
• Strong written communication. Candidate outreach, client updates, internal documentation. Writing is thinking at HAILO.
• Attention to detail. Names spelled correctly, deadlines met, promises kept. Small things compound.

Mindset

• Ownership. You don’t wait for a manager to tell you what to do. You see what needs doing and do it.
• Positive, no-limits thinking. “We can’t” is not in your vocabulary. “How might we?” is.
• Curiosity. You ask why. You think outside the box. You read about markets, companies, and people. You want to understand what’s really happening, not just execute tasks.
• Adaptability. We pivot. Our clients pivot. You roll with it and stay positive.
• Growth mindset. You want to learn: from clients, from the team, from AI tooling, from your mistakes. You get better every month.
• Bias toward action. You’d rather move fast and iterate than perfect a plan that never ships.

Nice to Have

• Experience with AI recruiting tools or AI-first operations
• Background in SaaS, fintech, or technology hiring
• Knowledge of GCC talent markets

Why HAILO

Building a Differentiated Model

Most recruitment is transactional. HAILO’s model is different. We embed directly into our clients’ teams as an extension of their hiring function. You’re not managing from a distance; you’re on their team, understanding their business, building real relationships. This creates better outcomes for everyone.

Working with Exceptional Companies

Our clients are ambitious, fast-moving companies that are serious about talent. They invest in hiring because they know it’s their competitive advantage. You’ll learn how great teams scale, what their real challenges are, and how to think like an operator.

Lean, High-Autonomy Team

We’re lean on purpose. No politics. No bureaucracy. Your ideas matter. If you see a better way to do something, you pitch it and we test it. If it works, you own it.

Real Tools to Work With

You’re not cold-calling and hoping. You have access to proprietary AI-powered solutions that amplify your work and help you identify the strongest candidates faster. AI handles the grunt work; you own the relationships and the outcomes.