Chief of Staff to COO Full Time NEW

Founded in 2014, Mindspace is a leading flexible workspace provider with an expanding footprint in Europe, Israel and the US. Our design-led office spaces and on-demand offerings such as meeting rooms, event spaces and daily offices provide the ideal solution for enterprise companies, startups, small businesses and entrepreneurs adapting to today’s fast-evolving hybrid work environment. Mindspace is considered a lifestyle brand that has been bringing hospitality into the world of work, always putting service and experience first. A profitable operator, Mindspace has over 15.000 members in more than 40 prime locations spread across cities such as San Francisco, New York, Miami, London, Berlin, Frankfurt, Amsterdam, Tel Aviv, Warsaw, Bucharest, and more.

Why you’ll love working at Mindspace?

Mindspace is a place where employees can thrive and further develop their skill set in an inspiring and nurturing environment: great vibe, employee wellbeing, diverse community, boutique design. You’ll work with some of the best people in the industry, who love what they do. You’ll be part of a global company with deep respect and understanding for the local culture of each of its markets. Our growth is intrinsically connected to that of our employees, and as a Mindspace employee, you’ll be presented with long-term career opportunities globally.

Who is the ideal Mindspacer?

You’re a team player. You take pride in what you do and have a mindset of “I’m all in” when you do it. You know when to take action and how to take the areas of your responsibility to the next level – excellence is the name of the game. You know how to ‘read the room’ and understand the professional environment you’re in.

Mindspace is seeking a highly driven and entrepreneurial Chief of Staff to the COO to act as a strategic and operational partner, supporting and driving key company-wide initiatives.

This is a high-impact role focused on identifying, incubating, and scaling new revenue-generating initiatives, while simultaneously optimizing the performance and growth of existing products.

Working closely with the COO and senior leadership, you will drive initiatives from concept through full-scale execution and revenue generation, acting as a force multiplier across the organization.

Key Responsibilities

I. Strategic Initiatives & Business Impact

• Opportunity Identification: Proactively identify and evaluate white-space opportunities, new product ideas, and growth vectors aligned with company strategy.
• Business Case Development: Build business plans, financial models, and operational roadmaps to support decision-making at leadership level.
• Incubation & Execution: Lead the development and rollout of key initiatives end-to-end, from pilot to full implementation.
• Revenue Ownership: Support and drive the successful launch and initial revenue growth of new initiatives.

II. Business Performance & Growth

• Performance Deep Dive: Analyze performance of existing revenue streams, identifying gaps and opportunities.
• Optimization Strategy: Develop and implement initiatives to improve efficiency, customer experience, and profitability.
• Growth Initiatives: Work cross-functionally to execute growth-driving initiatives across markets.

III. Cross-Functional Leadership & Execution

• Strategic Project Leadership: Drive critical, cross-company projects on behalf of the COO, ensuring alignment and execution.
• Stakeholder Management: Act as a key interface between leadership and teams (Marketing, Finance, RevOps, Legal), ensuring alignment and progress.
• Global Collaboration: Work closely with international teams to translate strategy into execution across markets.
• Operational Excellence: Define KPIs, track performance, and provide data-driven insights to leadership.

Requirements

Requirements

• 7+ years of experience in a high-growth, operational, or strategy-focused role (e.g., Business Operations, Consulting, Strategy & Operations, VC’s, or Head of Staff).
• Proven experience in identifying, building, and scaling new business initiatives or products from 0-to-1.
• Demonstrated ability to use data and financial modeling to drive strategic decision-making and measure initiative success.
• Exceptional cross-functional leadership and project management skills; capable of driving execution and results without formal direct-report authority.
• Excellent communication skills with the ability to influence and align stakeholders at all levels, across different cultures and functions (HQ to international teams).
• A highly entrepreneurial mindset – proactive, resourceful, results-oriented, and comfortable working in a fast-paced, ambiguous environment.
• Ability to travel to Europe and the USA