Administrative Assistant – Part Time Full Time

Part-Time Administrative Assistant to the PR Team

Salary: $22/hour

Summary Overview

Founded in 2002, Redpoint is a small, privately owned, boutique PR & marketing agency that serves clients in the travel, tourism, and hospitality industries. We have a team of around 15 employees and our clients are pretty high-profile, such as Tourism Nova Scotia, Perillo Tours, and the iconic Woodstock Inn & Resort in Vermont. So the work we do is both challenging and satisfying. 

We’re seeking a warm, kind, and efficient administrative assistant to support our PR team with 10-12 hours per week of remote work. The schedule can be flexible and we can decide together what hours would work best once someone comes on board. Job responsibilities include a diverse mix of tasks, from reporting and tracking to research and planning.

Over the course of our 24 years in business, we’ve developed a culture where back-biting, infighting, and office politics do not belong. Rather, people at Redpoint feel supported, appreciated, respected, and heard…by each other and by the owners. Our core values of Joy, Learning, Accountability, Thoughtfulness, and Creativity are not just lip service concepts we put on paper… we live and breathe these values every day. If this part-time opportunity at Redpoint feels like a good match for what you seek, please read on for full details.

Some helpful quick facts about the role:

When scanning through job postings, we have found that “administrative assistant,” “remote,” and “part-time” are defined differently by everyone. And because it’s important that our expectations for the position line up with yours, here’s how we define them for this role:

Administrative Assistant to the PR team:

• This is a purely administrative position…it’s not meant to be a stepping stone into a PR career.
• It’s not an internship or a temporary gig suitable for a college student looking to gain some office experience for a few months. This is a permanent, part-time role and we’re looking to find someone who will stay in this role for a long time.
• This isn’t an “executive assistant” or “personal assistant” role. You’re not coordinating the team’s travel plans, managing anyone’s calendar, greeting people, or answering phones.
• The role’s responsibilities lean heavily into behind-the-scenes administrative computer work. Think: spreadsheets, list development, timeline tracking, and a fair amount of predictable, repetitive tasks.
• BUT…we are in the travel PR business, which means things can get a little fun and creative. You may occasionally be asked to do things like locate a dog who can skateboard, find three restaurants in Boston that serve PEI mussels, have 400 purple leis shipped overnight to France, identify a local gardening expert who can speak fluently about Japan’s cherry blossoms, or other equally random things.
• The point is, while most of the job tasks are steady and expected, you’ll get some interesting curve balls from time to time.

Remote:

• Though the position (and our company) is fully remote, you should be based within reasonable commuting distance from NYC and live in either NY, NJ, or CT (because of tax reasons).
• We do have an office in NYC, and you’re welcome to work from the office whenever you want.
• You may occasionally (say, 3-4 times a year) be asked to come into the office for meetings or to help prepare for client events, such as assembling gift bags, making name badges, and organizing guest lists.
• The majority of your work will need to be done on a computer. It’s not the kind of work you can do on a phone while out and about, except for responding to messages from the team. So, you need to have a place to work while at home (we supply the computer).

Part-Time:

• We’re seeking support for 10-12 hours per week, and ideally it’s some kind of predictable schedule. However, we’re open to you choosing your own hours, as long as they are between 9am-5:30pm on weekdays.
• Steady support would suit us better, so – again, ideally – it’s a schedule that spreads out over several days, like 2 hours per day, or 3 hours on M/T/W/F, or whatever. Doing ONE eight-hour day and then a little bit of time elsewhere in the week would be less helpful to us.
• Together we can shift these hours as needed with advance planning. You need to go to a doctor or go to your kid’s soccer game? Sure. We need you to shift your time a bit in advance of a client event? Sure. We’ll work together to shift the schedule and accommodate each other’s needs respectfully.
• And while you’ll have “set hours,” we’d appreciate if you didn’t go into a complete black hole outside of those hours. Not that you need to be chained to your phone or will be saddled with surprise projects…more like you may get an occasional message from a Redpointer who needs a quick answer to a question about a project you’re handling. It would be so helpful if you can answer time-sensitive communications like that without waiting until your “next day” at your desk.
• TO BE CLEAR: this should not be a secret side hustle for someone who already has a full-time job. We are seeking someone who wants ONLY a part-time job, and will give Redpoint their full attention as such.

Your Role at Redpoint

This is an important role that serves as the administrative backbone to the PR team at Redpoint. You keep all the t’s crossed and the i’s dotted on our work for clients, so that the team can focus the bulk of their time on media and client relations.

Major activities include:

• Tracking client results and creating monthly/quarterly/annual reports per each client’s specifications.
• Creating PDF documents of the media placements we’ve secured for clients.
• A wide variety of ongoing research projects, such as sourcing editorial calendars for media outlets, finding new media outlets/journalists for the team, digging up stats to support our program ideas, and identifying hotels/restaurants for client media tours.
• Organizing data into user-friendly documents, such as tour and interview schedules, results presentations, pitch research, and more.

Skills you’ll need:

• Solid working knowledge of Microsoft Office products: Excel, Word, Powerpoint, Outlook, Teams.
• Solid working knowledge of Adobe Acrobat, plus knowledge of other Adobe products (Photoshop, Illustrator, etc.) would be super helpful as well.
• Resourcefulness: you need to be the kind of person who finds ways around roadblocks and keeps digging to find answers/solutions.
• Accuracy: let’s face it…some people are great with details and rarely make typos, and others just aren’t. The person in this position needs to be the former kind of person. Accuracy needs to be “your thing.”

Some benefits that come with this role:

Though this is not a full-time role, and therefore most of our full-time benefits do not apply, there are a couple of benefits that come with this position:

• Redpoint closes the week between Christmas and New Year’s Day, and all Redpointers are paid during this time. So you’ll be paid for your regular weekly hours that week even though you’re not working.
• Annual Wellness Stipend, which can be used for anything from dental bills and yoga classes to financial counseling, purchasing fitness equipment, pet insurance and much more.

How to Apply

Yes, we know cover letters are considered a drag these days but we’re big fans. We are, after all, in the communications business and a letter helps us get to know you. So, please send your resume and a letter telling us why you’d be a good fit for this job, based on everything you’ve read in this job posting. Email them to hr@redpointmarketingpr.com. We’ll teach you the tools you need for the job, but if you have experience/expertise with the skills we mentioned above, please call that out in your application!