Accounts Payable Specialist (Procure-to-Pay) Full Time NEW

Role Summary

We are looking for a detail-oriented Accounts Payable Specialist to own the full procure-to-pay cycle — from purchase order through to payment readiness. You will be the final checkpoint before any cash leaves the company.

Your job is to ensure that every vendor payment, employee reimbursement, and intercompany transfer is fully verified, documented, and reconciled before it reaches the cashier for disbursement. You will be supported by AI-powered dashboards and automated reconciliation tools, allowing you to focus on investigation and coordination rather than manual data work.

Key Responsibilities

Three-Way Matching & Payment Readiness

1. Verify every vendor bill against its Purchase Order and Goods Receipt (three-way match) before approving for payment
2. Review invoices sent by vendors, reconcile against POs, and check invoices for accuracy and completeness
3. Ensure proper and adequate documents supporting each payment
4. Investigate and resolve discrepancies: short shipments, quantity mismatches, pricing differences, goods received without PO
5. Maintain the “Ready to Pay” queue — only fully verified bills move to the cashier for disbursement

Accounts Payable Control

• Monitor AP aging (0-30, 30-60, 60-90, 90+ days) and escalate overdue items
• Ensure all posted vendor bills have valid ETA (Egyptian Tax Authority) e-invoice matches
• Track vendor credit notes and ensure they are offset against outstanding payables
• Follow up with approvers to avoid late payments; send periodic reports on pending and overdue invoices
• Coordinate payment scheduling with cash flow priorities

Employee Expenses

• Verify that all employee expense reports are properly submitted, approved, and supported with documentation
• Reconcile expense journal entries to ensure completeness before reimbursement
• Follow up with department managers on pending expense approvals

Manufacturing & Repair Orders

• Cross-check production and repair order costs against vendor bills for raw materials and parts
• Flag cost variances exceeding acceptable thresholds

Foreign Imports & Customs

• Reconcile import shipment documents (customs declarations, clearing agent bills) against goods received in warehouse
• Verify landed costs are correctly allocated to inventory
• Ensure ETA import documents match actual stock receipts

Intercompany & Internal Transfers

• Verify intercompany transactions balance on both sides
• Ensure internal stock transfers are properly documented and reconciled

Reporting & Coordination

• Produce weekly payment readiness report for management
• Coordinate with warehouse team on pending goods receipts
• Coordinate with purchasing department on PO discrepancies
• Follow up and investigate reasons for pending invoices; provide weekly status reports