Front Desk/Office Manager Full Time NEW

Company Description

Global Development Holdings is a renowned organization specializing in delivering world-class hospitality solutions. With a strong commitment to innovation, sustainability, and excellence, the company supports a variety of large-scale projects in different countries. 

Role Description

This is a full-time, on-site role in Downtown, Dubai for a Front Desk / Reception / Office Manager. The role will oversee front desk operations while also supporting day-to-day office administration, finance administration, HR-related activities, and the setup of a new office environment.

The successful candidate will be the first point of contact for visitors and callers, while ensuring smooth office operations, organized records, efficient internal coordination, and professional administrative support across departments. The role requires someone highly organized, presentable, discreet, and able to manage multiple priorities in a fast-paced environment.

Key Responsibilities

• Manage front desk operations, including greeting visitors, answering calls, and handling general inquiries.
• Oversee daily office administration, filing systems, correspondence, supplies, and office coordination.
• Support the setup of a new office environment, including workspace organization, vendor coordination, procurement of office supplies and equipment, and operational readiness.
• Support finance administration tasks such as invoice tracking, expense coordination, petty cash handling, and basic payment follow-up.
• Support HR administration tasks including onboarding coordination, employee records, attendance tracking, leave administration, and preparation of HR letters and documents.
• Coordinate meetings, appointments, travel arrangements, and internal communications.
• Liaise with vendors, service providers, and internal teams to ensure smooth office functioning.
• Maintain a professional reception area and ensure a high standard of office presentation.
• Assist management with administrative reporting and special projects as required.
• Help implement and maintain office procedures, systems, and internal controls to improve efficiency.