Project Management Coordinator Full Time NEW

About Gulf Associates
Gulf Associates provides commercial advice for companies, family groups, and sovereign entities. Our focus remains on the specific decisions that define a regional position, such as market entry, complex partnerships, transactions, and the operational adjustments that follow these moves. Our work is grounded in the actual behavior of counterparties, sponsors, and regulators rather than high level market projections. Clients generally contact us when the stakes are high and they require a position they can act on, supported by clear and direct reasoning.
We maintain a small book of active engagements by design. This allows us to ensure that our senior team members are always available for the conversations where decisions are made. To support this level of focus, we are introducing the Project Management Coordinator position. This role is intended to provide the administrative and logistical coordination required to keep our client engagements organized and moving forward. It is an entry level opportunity to work within a professional advisory setting and observe how commercial outcomes are achieved.

The Role
The Project Management Coordinator serves as the functional backbone of our client projects. In this role, you will be responsible for the order and flow of information within the team. You will work closely with our advisors to ensure that project timelines are respected, documentation is stored correctly, and research tasks are tracked through to completion. Because we work on sensitive commercial matters, this position requires a high degree of organization and a professional approach to handling information. You will be fully remote, communicating through our internal digital tools to keep the team aligned regardless of where individuals are located.

What You Will Do

• Maintain and update internal project trackers to ensure all milestones and deadlines are visible to the team.
• Organize and index research materials, briefing notes, and client documents for easy retrieval during active engagements.
• Prepare initial drafts of internal memos, meeting minutes, and project status reports based on team discussions.
• Monitor schedules and coordinate internal meetings to ensure that senior advisors are prepared for client conversations.
• Assist in the collection of public data or specific commercial information as requested by the advisory team.
• Ensure all project folders and digital archives are kept in a logical and consistent order according to our internal standards.
• Identify potential scheduling conflicts or documentation gaps before they impact the project timeline.

What We Need From You

• A clear and direct writing style that focuses on accuracy and brevity.
• The ability to handle sensitive commercial information with absolute discretion and professional maturity.
• A structured approach to tasks, with a natural inclination toward organizing information logically.
• Reliability in a fully remote setting, including the ability to manage your own time without constant supervision.
• Basic proficiency with common document software and a willingness to learn our specific project tracking tools.
• A curious mindset and the persistence to find specific pieces of information when needed.
• The ability to follow complex instructions and ask clarifying questions when requirements are unclear.

What Success Looks Like
A successful Project Management Coordinator becomes the person the team relies on for clarity. Within the first few months, you will have a complete grasp of our active projects and be able to provide status updates at a moment’s notice. You will have established a routine for document management that ensures no briefing note or research paper is ever misplaced. Success is measured by the smoothness of our internal operations and your ability to anticipate the organizational needs of the senior advisors before they become urgent.

What The Role Offers
This position provides a rare vantage point into the world of high level commercial decision making. You will see how complex deals are structured and how major entities navigate market entry and partnerships. Because we are a small firm, you will receive direct feedback on your work and have the opportunity to learn from experienced professionals who value plain speaking and practical results. We offer a fully remote working environment that prioritizes output and professional conduct over traditional office presence. This is a chance to build a solid foundation in project coordination and commercial research within a firm that values directness and clarity.

Working At Gulf Associates
Our culture is defined by a commitment to commercial outcomes. We are not interested in long reports that sit on shelves, we are interested in what actually gets built or agreed. Our team members tend to be people who prefer a quiet, professional environment where the work speaks for itself. We value direct communication and the ability to state a position clearly without unnecessary jargon. If you enjoy the challenge of bringing order to complex situations and want to work in an environment where your organizational skills have a direct impact on project success, you will fit in well here.
We work as a distributed team, which requires everyone to be proactive in their communication. We do not use layers of middle management. Instead, we rely on each person to take ownership of their specific responsibilities. This creates a workplace where efficiency is rewarded and where everyone understands how their individual effort contributes to the goals of our clients. Dealing with high stakes decisions requires a calm and focused approach, and we look for individuals who bring that same sense of stability to their daily work.