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Project Coordinator – Learning & Development (Arabic Speaker)
Abu Dhabi
Role Purpose
The Project Coordinator plays a critical role in enabling the successful coordination, tracking, and organizing of Coaching & Mentoring initiatives. This role partners closely with L&D leaders, facilitators, vendors, coaches, and business stakeholders to coordinate end-to-end C&M projects, ensuring programs are delivered on time, on budget, and to a high standard of quality.
This position requires strong project coordination skills, stakeholder management, and experience supporting complex learning programs across multiple audiences.
Key Responsibilities
Project Coordination
- Coordinate end-to-end delivery of C&M initiatives including workshops, leadership programs, coaching & mentoring engagements, and other developmental journeys
- Develop and maintain detailed project plans, timelines, milestones, and risk logs for multiple concurrent C&M projects
- Track progress against deliverables and proactively flag risks or dependencies
- Keep records of delivered sessions up to date in LMS and our tracking systems
Stakeholder & Vendor Management
- Act as the primary coordination point between C&M team, facilitators, coaches, vendors, and internal stakeholders
- Support contracting, scheduling, and organizing of external facilitators, coaches, and vendors
- Ensure alignment between C&M objectives, delivery plans, and business expectations
Program Delivery & Logistics
- Manage all program logistics including scheduling, venue coordination (virtual and in-person), materials, platforms, and participant communications
- Coordinate learning technologies (LMS, apps, collaboration tools) and support smooth learner experiences
- Prepare agendas, session plans, participant lists, and learning materials
Reporting & Governance
- Track budgets, invoices, and spend against approved C&M project budgets
- Prepare status updates, dashboards, and reports for executive leadership and stakeholders
- Capture lessons learned, feedback, and continuous improvement insights
Quality & Continuous Improvement
- Support evaluation of C&M programs (feedback surveys, impact data, participation metrics)
- Identify process improvements to strengthen delivery efficiency and coaching experience
- Contribute to the development and refinement of C&M project management tools, templates, and playbooks
Experience & Qualifications
Required Experience
- Minimum 5 years’ experience coordinating projects, ideally within Learning & Development, HR, Talent, or Organizational Development
- Proven experience managing multiple stakeholders and timelines simultaneously
- Experience supporting leadership development programs, coaching initiatives, or large-scale learning interventions
Skills & Capabilities
- Strong project coordination and organizational skills with high attention to detail
- Excellent communication and stakeholder management skills
- Ability to work independently and manage competing priorities in a fast-paced environment
- High level of professionalism, discretion, and reliability
Technical Skills
- Proficiency in MS Office (Excel, PowerPoint, Word)
- Experience with LMS platforms and virtual learning tools (e.g., MS Teams)
- Familiarity with project management tools (e.g., Smartsheet, Asana, Monday.com, or similar)
Personal Attributes
- Proactive, solutions-oriented, and calm under pressure
- Strong follow-through and accountability
- Experience working in government environment and understanding UAE culture is an advantage
- Passion for learning, leadership development, and people growth
Desirable
- Experience working in executive education, leadership development, or coaching environments
- Exposure to evaluation frameworks (e.g., Kirkpatrick, ROI of learning)
- Certification or training in project management or learning coordination
