Document Controller-Part time Full Time NEW

Job Description:

At EFS Facilities Services, we are looking for a detail-oriented and highly organized Document Controller (Part time) to manage document filing, archiving, and records administration across our operations. This role is critical in ensuring proper document governance, regulatory compliance, and efficient record management while maintaining the confidentiality and integrity of company and client information

Role Overview:

The Document Controller will be responsible for the end-to-end management of active and archived documents, ensuring accurate classification, secure storage, timely retrieval, and adherence to retention policies. The role requires excellent organizational skills, attention to detail, and the ability to maintain document control processes in a fast-paced corporate environmen

Key Responsibilities:

• Classify, and file documents including correspondence, fee notes, working papers, engagement files, and other records in chronological, alphabetical, or numerical ord
• Collect and file documents on a daily basis, ensuring prompt placement and preventing misplacement of records
• Coordinate with the Dispatch Team for document collection, movement, and distribution across departments
• Create and maintain new files for engagements after obtaining the necessary approvals and documentation.
• Arrange the secure storage, safekeeping, retrieval, and tracking of active potfolio.
• Identify and classify records while applying the appropriate retention period in line with legal, regulatory, and company requirements.
• Ensure the secure disposal of documents that have completed their retention period as per company policy.

✅ What We’re Looking

• For3–5 years of experience in document control, records management, filing, or administrative support functi
• ons.Strong understanding of document classification, indexing, retention schedules, and archiving procedu
• res.Experience handling both physical and electronic document management syst
• ems.Excellent organizational skills with high attention to detail and accur
• acy.Ability to manage confidential information with integrity and professional
• ism.Strong communication and coordination skills with the ability to collaborate across departme
• nts.Experience working with external storage and archiving vendors is an added advant
• age.Proficiency in Microsoft Office applications and document management syst

🎓 Educational Qualifications

• Bachelor’s Degree or Diploma in Business Administration, Records Management, Information Management, Library Science, or a related discipline.
• Additional certifications in Records Management, Document Control, or Information Governance will be an added advantage.

🌍 Why Join EFS Facilities Services?

• Be part of a leading global facilities management organization.
• Opportunity to work in a structured and compliance-driven corporate environment.
• Gain exposure to international standards in records and information management.
• Collaborate with diverse teams across multiple business functions.
• Dynamic, multicultural, and growth-oriented workplace.