Operations & Project Coordinator Full Time NEW

Position Overview

EMAAL Business Group is seeking a highly organised and proactive Operations & Project Coordinator to support the planning, coordination, and execution of projects, events, and operational activities.

The successful candidate will play a key role in ensuring projects are delivered on time, stakeholders are effectively followed up with, and operational processes run smoothly. This position is ideal for someone who thrives in a fast-paced environment, enjoys managing multiple priorities, and has strong attention to detail.

Key Responsibilities

Project Coordination

• Track project timelines, milestones, and deliverables to ensure activities are completed on schedule.
• Maintain project plans, trackers, and task management tools.
• Monitor project progress and proactively follow up on pending actions.
• Prepare meeting agendas, minutes, action points, and follow-up reports.
• Provide regular project status updates to management.

Stakeholder & Partnership Coordination

• Follow up with sponsors, partners, and stakeholders regarding deliverables, approvals, meetings, and pending actions.
• Support the coordination of communications related to ongoing projects and events.
• Maintain organised records of stakeholder interactions and project documentation.

Event Coordination

• Support the planning and execution of conferences, business events, workshops, networking activities, and meetings.
• Coordinate event logistics, registrations, venue requirements, branding materials, and operational arrangements.
• Liaise with vendors, suppliers, venues, and service providers to ensure smooth execution.
• Support on-site event operations when required.

Operations & Administration

• Organize and maintain company files, presentations, proposals, contracts, and project documentation.
• Coordinate procurement requests, supplier quotations, and vendor communications.
• Support the preparation of presentations, sponsorship materials, reports, and business documents.
• Assist in improving operational processes and internal workflows.

Creative & Production Coordination

• Coordinate with designers, agencies, printers, and production teams to ensure the timely delivery of materials.
• Track design and production timelines to ensure deadlines are met.
• Review deliverables to ensure consistency and accuracy before submission or production.

Qualifications

Required

• Bachelor’s degree in Business Administration, Management, Marketing, Communications, or a related field.
• 2–4 years of relevant experience in project coordination, operations, administration, event management, or a similar role.
• Excellent organisational and multitasking skills.
• Strong written and verbal communication skills in English and Arabic.
• Proficiency in Microsoft Office, particularly Excel, PowerPoint, and Word.
• Ability to manage multiple projects and deadlines simultaneously.
• Strong attention to detail and problem-solving abilities.

Preferred

• Experience coordinating conferences, corporate events, exhibitions, or business programs.
• Experience working with agencies, vendors, suppliers, and external service providers.
• Familiarity with project management and collaboration tools.

Key Competencies

• Project Coordination
• Operations Management
• Event Execution
• Stakeholder Coordination
• Time Management
• Attention to Detail
• Communication Skills
• Problem Solving
• Accountability and Ownership

What We Offer

• Opportunity to work on high-profile business events and strategic initiatives.
• Dynamic and collaborative work environment.
• Professional growth and development opportunities.
• Exposure to senior business leaders, partners, and industry stakeholders.

To apply, please submit your CV and a brief cover letter outlining your relevant experience.