Document Controller & Admin Full Time

Company Description IEES – Integrated Energy and Engineering Services – provides comprehensive construction and asset management solutions to real estate and construction developers. The company’s multidisciplinary team of engineers and project managers oversees projects across design, execution, operation, and maintenance to ensure smooth and efficient delivery. IEES offers customized approaches for clients who may not have in-house expertise, helping them manage complex construction and engineering activities. Core service areas include design services, project management, maintenance management, and energy management, all aligned with international standards and best life cycle cost. By partnering with IEES, clients gain a trusted advisor focused on timely, on-budget, and high-quality outcomes.

Role Description This is a full-time, remote role for a Document Controller & Admin at IEES. The role is responsible for organizing, maintaining, and updating project and corporate documentation, including technical documents, contracts, drawings, reports, and records in both digital and physical formats. Daily tasks include receiving and reviewing documents for accuracy, assigning document numbers, ensuring consistent naming conventions, and uploading files to designated repositories. The Document Controller & Admin will track document versions, manage approvals and distribution lists, and ensure that teams always work from the latest approved documents. The role also includes general administrative support such as preparing reports, maintaining databases, scheduling meetings, coordinating with internal and external stakeholders, and adhering to company policies and quality standards. The successful candidate will collaborate closely with project managers, engineers, and other departments to ensure timely and secure document flow across all projects.

Qualifications

• Strong document control capabilities, including Document Management, Documentation, and Project Documentation skills to organize, track, and maintain accurate records across multiple projects.
• Experience with Records Management practices to ensure secure storage, version control, retrieval, and retention of sensitive and operational documents.
• Effective Communication skills to coordinate with project teams, vendors, and stakeholders, and to clearly convey document requirements and status updates.
• Proficiency with MS Office (Word, Excel, PowerPoint), PDF tools, and document management systems or platforms (e.g., SharePoint, DMS software).
• Strong attention to detail, organization, and time-management skills, with the ability to prioritize tasks and meet deadlines in a remote environment.
• Previous experience in construction, engineering, facilities, or energy-related industries is preferred.
• Familiarity with project management processes and quality standards (e.g., ISO or similar frameworks) is an advantage.
• Diploma or bachelor’s degree in Business Administration, Information Management, Engineering, or a related field, or equivalent practical experience.