Subcontract Administration Specialist Full Time

Job Purpose

Administer subcontractor interim payment certificates from receipt to posting. Ensure each certificate is fully matched, correctly priced against the contract, and that retention, advance recovery, back-charges, taxes, and bonds are accurately handled.

Key Responsibilities

• Receive and process subcontractor interim payment certificates against active contracts and approved variation orders.
• Perform a full match across the contract, engineer certification, retention, advance recovery, and back-charges.
• Calculate retention and advance recovery in line with the contractual percentages and track the remaining balances.
• Apply documented back-charges, value added tax, and withholding tax to each certificate.
• Track advance payment, performance, and retention bonds, and raise alerts ahead of expiry.
• Post approved payment certificates as vendor bills in the ERP.
• Coordinate retention releases against partial completion, final completion, and defects-liability milestones.

Qualifications and Experience

• Bachelor’s degree in Accounting, Finance, Quantity Surveying, or Civil Engineering with a commercial focus.
• Three to five years in subcontract administration or project cost control within construction or contracting.
• Strong understanding of interim payment certificates, retention, back-to-back terms, and bank guarantees.
• Experience with NetSuite or a comparable ERP.
• Fluent in Arabic and English.

Skills and Competencies

• Strong numerical and contractual analysis ability.
• Attention to detail in measurement and certification review.
• Effective coordination with project managers and quantity surveyors.
• Disciplined tracking of bonds and recoverable balances.