Administrator (UAE Nationals) – Jebel Ali Full Time

In this role, you will coordinate office activities and perform secretarial assignments for professional or management staff in support of the on-going operations of the office. Secretarial assignments include such duties as office coordination, scheduling meetings, preparing and maintaining office records, reports, and correspondence pertaining to the professional(s)’s and/or management staff’s area of responsibility.

Correspondence and Documentation

• Composes and types routine letters, memoranda, reports, minutes of meetings, scientific or technical material, numerical data, charts and forms
• Proofreads and corrects prepared materials for correct grammar, format, completeness, and content
• Sorts, opens, and distributes incoming mail to staff; associates incoming correspondence with files or related materials needed for meetings, correspondence, and reports
• Assists in the preparation of budgets and financial reports; prepares and monitors timekeeping and other personnel records

Visitors and Incoming Calls

• Receives and screens visitors and telephone calls, takes messages, schedules appointments for professional(s) and/or management staff and provides information to callers requiring knowledge of agency’s operations, supervisor’s point of view, and the interpretation and application of policies and procedures

Meetings

• Schedules and arranges meetings and conferences for professional(s) and/or management staff and notifies interested parties; makes travel reservations as needed
• Takes minutes or recordings of meetings for distribution to participants
• Information Recording and Archiving
• Establishes and maintains office files, logs, indexes, control records, or other information concerning the work under the supervisor’s control.
• Enters, retrieves, updates, verifies, and deletes information from electronic files.

Office Supplies

• Determines needs and orders office supplies, equipment, repair and maintenance services through agency channels to ensure that inventory stocks meet demand

Safety, Quality & Environment

• Complies with all relevant safety, quality and environmental management policies, procedures and controls to ensure a healthy and safe work environment

Related Assignments

• Performs other related duties or assignments as directed

Minimum Qualifications:

• High School Completion

Minimum Experience:

• Up to two years of administrative support experience