Logistics Assistant Lebanon South Full Time NEW

The Logistics Assistant will support the South Area Office operations by providing timely and efficient logistical services. Though the JD focuses on procurement operations, the selected candidate is expected to work and support on other logistics aspect like warehouse and assets if needed. Working under the supervision of the Support Manager, the role contributes to the effective implementation of NRC’s activities in the South by ensuring compliance with NRC’s logistics procedures, donor guidelines, and Lebanese regulations.

Responsibilities

Roles and responsibilities

The Logistics Assistant is responsible for providing support to NRC’s logistics operations in the South Area Office. The role primarily focuses on procurement operations, ensuring that all processes are compliant with NRC’s Logistics Handbook and donor requirements. The position supports day-to-day operations and ensures the timely procurement of goods and services. The same is expected when needed to work on the assets and the warehouse.

Generic Responsibilities

• Support staff on procurement procedures, policies, and documents required.
• Establish and maintain a good professional working relationship with suppliers.
• Conduct market surveys when necessary.
• Prepare daily, weekly, and monthly reports required for procurement .
• Ensure proper filing and archiving for all related procurement documents.
• Compliance and adherence to NRC policies, guidance and procedures, Logistics Handbook and Logistics policies and procedures.

Specific responsibilities:

Procurement

• Implement NRC’s standard procurement practices and procedures and maintain records for audit as per set standards.
• Prepare the required quotations, analyse the contents, provide recommendations, and prepare the Bid Analysis including all the relevant information properly documented to the committee or BH.
• Draft the contract/Purchase Order for review and signing.
• Liaise and coordinate with the relevant parties regarding delivery of supplies.
• Update supplier information database for the regularly purchased items.
• Ensure to remain updated on local market conditions and spread relevant information to all concerned parties when applicable.
• Track requisitions and ongoing procurements using the related tracking sheets and take corrective measures when necessary.
• Manage each procurement in line with NRC and donor procurement procedures and rules, ensuring all the procedures are followed, documentation is completed, and authorisations are obtained accurately.
• Follow up the payment process with Finance to ensure NRC fulfils its obligations to suppliers.
• Any other tasks as delegated by the line manager

Critical interfaces

• Coordination with NRC Lebanon Suppliers and Contractors
• Daily coordination with the Finance department
• Coordination with the NRC program staff.
• Coordination with the NRC Lebanon security department

Qualifications

Generic professional competencies

• Minimum 1-2 years of experience from working with procurement in a humanitarian/recovery context.
• Previous experience from working in complex and volatile contexts.
• Good English language level – written and spoken.

Context Related Skills, Knowledge And Experience

• Able to use logistics software and tools, including Excel, fleet tracking, and procurement systems
• Good cultural awareness and sensitivity

Behavioural competencies

• Handling insecure environment
• Planning and delivering results
• Working with people
• Communication with impact and respect
• Coping with change