Executive Office Manager Full Time NEW

About the job

The Executive Office Manager plays a pivotal role in ensuring the effective and seamless operation of the Executive Management Office. The role provides high-level executive and administrative support to C-suite leadership while acting as a central coordination point between senior executives, internal departments, and external stakeholders.

This position requires a highly organized, discreet, and proactive professional capable of operating in a fast-paced, complex airline environment, with frequent exposure to executive leadership and board-level matters.

Duties & Responsibilities:

• Provide high-level executive support to C-suite leadership, including calendar management, meeting coordination, travel arrangements, and day-to-day office operations.
• Actively follow up on high-priority strategic initiatives, coordinating with relevant departments to ensure alignment, timely execution, and closure.
• Prepare periodic reports, summaries, and briefs for executive management related to administrative, operational, and employee-related matters.
• Manage and prioritize correspondence on behalf of executive leadership, including emails, calls, and official communications, ensuring timely and professional responses.
• Draft, review, and format correspondence, reports, presentations, and minutes of meetings.
• Maintain, organize, and safeguard confidential documents, records, and files related to executive management, the Board of Directors, and company business.
• Prepare executive-level presentations and materials for senior management meetings, executive forums, and board-related sessions.
• Coordinate internal and external engagements for executive leadership, including corporate meetings, conferences, and strategic events, in collaboration with relevant business owners.
• Serve as a primary liaison between the Executive Management Office and senior leaders, ensuring effective communication and follow-up on action items.
• Oversee office logistics, facilities, and supplies for the Executive Management Office, and prepare and manage the annual office budget.
• Maintain the highest standards of discretion, professionalism, and confidentiality in all matters related to executive management, the Board, and company operations.

Knowledge & Skills Required:

• Strong proficiency in Microsoft Office applications, including Excel, Outlook, PowerPoint, and Microsoft Teams.
• Excellent written and verbal communication skills in English and Arabic.
• Proven ability to interact professionally and confidently with senior executives and stakeholders at all levels.
• Highly organized, self-motivated, detail-oriented, and able to perform effectively under pressure.
• Strong problem-solving skills with a proactive, solutions-oriented mindset.
• Demonstrated teamwork, sound judgment, and professionalism.
• Demonstrated the ability to manage confidential information, executive correspondence, and high-level coordination

Qualifications:

• Bachelor’s Degree in any related field
• Prior experience supporting C-suite executives, executive committees, or board-level stakeholders

Only candidates under consideration will be contacted.