Travel and Events Management Coordinator Full Time NEW

Key Responsibilities – Travel & Events Management Coordinator

Responsibilities:

• Manage all travel-related arrangements, including visa applications, flight and hotel bookings, airport meet-and-greet services, transportation, and all associated logistics for employees and guests.
• Coordinate and manage internal and external events such as Speaker-Led Meetings, Representative-Led Meetings, conferences, town halls, workshops, and team off-site meetings. This includes obtaining quotations, evaluating competitive options, securing venues, arranging travel and accommodation for attendees and speakers, and coordinating catering and event logistics.
• Ensure all pre-event and post-event documentation is completed accurately and in compliance with internal policies and regulatory requirements.
• Liaise closely with the Finance team to ensure timely processing of event-related payments, invoices, and budget tracking.
• Maintain organized records of events, expenses, and budgets by business unit and brand to support reporting and audit requirements.
• Coordinate with internal and external stakeholders to obtain all necessary documentation and approvals required to complete transactions and event processes efficiently.
• Support GCC Country Leaders and the GCC ABC Manager with any additional administrative or ad hoc tasks as required.
• Maintain strict confidentiality and professionalism when handling sensitive business information and communications.

Key Skills & Competencies

• Strong experience in managing and organizing events within the Kingdom of Saudi Arabia.
• Strong knowledge of Events and Travel Management, with experience handling high-profile events, including pharmaceutical-related events and conferences.
• Must have a pharmaceutical background or prior experience in the pharmaceutical field.
• Excellent attention to detail with the ability to maintain accuracy in a fast-paced environment.
• Excellent interpersonal, verbal, and written communication skills.
• Strong organizational and time-management abilities, with the capability to manage multiple priorities independently.
• Ability to work under pressure, adapt to dynamic business environments, and respond effectively to changing priorities.
• Proactive mindset with strong problem-solving and coordination skills.
• Professional approach when dealing with stakeholders, vendors, and senior management.