Assistant to Project Manager Full Time NEW

Rwas Description

Rwas for Creativity and Innovation is a non-profit organization based in the Kingdom of Saudi Arabia, operating under license No. 10081053. The organization is dedicated to empowering Saudi individuals to harness modern technologies, such as artificial intelligence, to address key challenges faced by the public and private sectors. By fostering innovation and advancing technological applications, Rwas plays a vital role in cultivating a forward-thinking ecosystem for technology-driven growth and development in the nation.

Role Description

We are seeking a highly organized and proactive Project Management Assistant to provide critical support to our Project Manager in organizing and managing training programs and events. From the initial planning phases to the closing ceremonies, you will be the “right hand” to the Project Manager. This role focuses heavily on logistical and administrative coordination, supporting teams and volunteers, and ensuring an exceptional, seamless experience for all stakeholders involved.

As our association is currently in its foundational phase, this is a dynamic role that requires a startup mindset, adaptability, and a readiness to take on evolving challenges.

Key Responsibilities:

• Partnerships & Communication Support: Assist in coordinating the program and conduct research and initial outreach to identify potential partners both within and outside the Kingdom of Saudi Arabia.
• Content & Expert Management: Support the sourcing and onboarding of trainers, providing continuous administrative and technical support as they design their educational materials. Assist in attracting, scheduling, and organizing sessions for guest speakers and mentors.
• Operations & Event Coordination: Provide hands-on logistical and organizational support for all events (both in-person and virtual). Assist with program launches and wrap-ups. Provide on-the-ground support during closing ceremonies, including welcoming participants, management, VIPs, and investors.
• System Administration: Assist management with data entry and workflow organization for participants using program management systems (e.g., ESM).
• Team & Volunteer Support: Assist in the screening, selection, and training of volunteers, alongside providing daily supervision of their tasks. Act as the central communication hub between companies, trainers, supervisors, and volunteers to ensure a smooth flow of information.
• Quality Assurance & Reporting: Actively monitor the needs and feedback of participants and organizers to guarantee an optimal experience. Assist in gathering and analyzing evaluation data to contribute to final performance reports, helping to shape and improve future programs.
• Foundational Phase Flexibility: Embrace the dynamic nature of a newly established organization by taking on additional, complementary tasks as the organization’s needs evolve.

Core attributes required:

• Professionalism & Communication: Ability to communicate effectively and respectfully with individuals at all levels, from senior executives to peers and volunteers.
• Emotional & Social Intelligence: High level of awareness in reading situations and managing relationships smartly, maintaining effective communication under various circumstances.
• Exceptional Time Management: Strong organizational skills to prioritize tasks and manage time efficiently, particularly during peak event periods.
• Adaptability: A flexible mindset, ready to handle shifting variables and create quick, innovative solutions to keep workflows moving smoothly.
• Proactiveness: A self-starter who anticipates the needs of the team and steps up to help without being asked; your support is vital to the program’s success.
• Collaborative Spirit: A transparent and continuous communicator who thrives on working closely with the Project Manager to execute tasks flawlessly.