Executive Assistant Operations Full Time NEW

Location: Dubai-based

Reports to: Chief Executive Officer & Executive Chairman

Contract: Full-time

About One Hundred Group

One Hundred Group (OHG) is building the world’s first global ultra endurance trail running championship, uniting its own races, licensed races and a growing digital ecosystem including rankings, rewards and athlete services. OHG operates at the intersection of ultra endurance sports, technology, tourism and global event management.

About the Role

We are looking for a highly organised, proactive and reliable Operations & Executive Support Assistant to support day-to-day administrative, coordination and operational activities within the organisation. The role focuses on task management, internal coordination, project management, documentation and communication support, helping ensure priorities are tracked and executed efficiently in a fast-moving, international environment.

This position suits someone who is reliable, structured, detail-oriented and comfortable working with digital collaboration tools while handling confidential information with discretion.

Key Responsibilities

Operational & Administrative Support

• Provide day-to-day administrative and operational tasks
• Manage task lists, reminders and follow-ups
• Assist with prioritisation of activities and tracking of deadlines ensuring they are met
• Assist with preparation of documents, presentations and internal materials

Communication & Coordination

• Support internal and external communications when required
• Use Slack to manage communication, reminders, and follow-ups
• Coordinate meetings, calls and calendars across multiple time zones
• Act as a coordination point between different internal stakeholders

Task & Project Management

• Use Asana to:
• Create, update and track tasks and projects
• Monitor progress and flag risks or delays
• Ensure actions discussed in meetings are logged and followed up

Document & Information Management

• Use OneDrive to:
• Organise and maintain files and documents
• Ensure clear structure, version control and accessibility
• Handle sensitive and confidential documents professionally and with care

Required Skills & Experience

• Previous experience in an administrative, operational or assistant role
• Fluent English is mandatory (written and spoken)
• Strong working knowledge of:
• Slack
• Asana
• Microsoft OneDrive / Microsoft 365
• Excellent organisational and time-management skills
• Clear written communication skills
• High attention to detail and ability to follow through
• Discretion and professionalism when handling confidential matters

Languages

• English: Mandatory
• Additional languages are desirable with a preference for:
• Portuguese
• Spanish
• French
• Italian
• Arabic

Profile We’re Looking For

• Structured, reliable and proactive
• Comfortable supporting multiple priorities simultaneously with limited supervision
• Able to work independently with clear instructions
• Interested in developing operational and coordination skills in an international setting
• Experience working in an international start-up or scale-up

·       Strong interest in sports in general

·       Preference will be given to candidates who are passionate about trail running

·       Trail runners themselves (amateur or competitive) are strongly preferred, as cultural fit with the organisation and its community is important

Remuneration & Benefits

• Base salary: Depending on experience
• Bonus: Discretionary annual performance bonus
• Benefits:
• Standard holiday allowance
• Flexible working arrangements
• Professional development support
• Company equipment where required

What We Offer

• A role with responsibility, trust and visibility
• Exposure to operational and coordination processes
• Flexible and dynamic working environment
• Opportunity to grow responsibilities over time
• Close day-to-day collaboration with senior management